April 7, 2009

Bradley Home and School Club Membership Meeting

Bradley Elementary School Library

Attendees included: Bob Williams, HSC President; Holly O’Brien, HSC Treasurer; Lisa Dove, HSC Secretary; Jennifer Wiley; HSC Parent Volunteer Coordinator; Jana Stefanini; Kathleen Blair; Carissa Medina; Diane Avelar; Jen Stewart; Joni Martin; George Alexandrov; Lisa Cedarblade; Kelly Mennie; Bill Bunner; Julie Stewart; Sunny Nunes; and Kathy Arola.

Principal’s Report given by Kathy Arola:

• Calendar updates- 4/8/09 Family Read a Thon Night 6-7pm.  Third Grade Parent Night 4/30/09 – for parent’s of third graders to assist and inform for the transition from third to fourth grade.
• Library Funding Request letter has been sent out to Bradley Parents and also in the Corralitos Valley Reports.  $1050.00 has been donated so far!
• Kathy has met with Driscoll’s, out school partner, to discuss possible donation for Reading Intervention Teacher.  They are hoping to pledge at least $10,000 for the 2009- 2010 school year.  No formal commitment has been received yet.
• Fun Hoop has been purchased and will be installed by the portable #27.
• The School Budget update was given. District wide  43% admin ; 18% certified ; 30% classified positions have been noticed.  There is a possibility of more cuts.  Reviewed Bradley’s school budget.  There is a new category to be created to assist north zone schools with funding.  There is a $60,000 short fall for operations for Bradley School.
• California State Budget was discussed.  State ballot measures were discussed.  These is a possibility that the state budget may have to be revised which would in turn affect PVUSD budget.
• Discussion was held about what happens at school when there is no power.  Kathy explained that communication is maintained with the district and an assessment is completed then a decision to stay open or close is made.  Kathy reiterated that the students were safe in school while there was no power today.

1. Meeting called to order at 6:19pm by Bob Williams.

2. Agenda adopted.

3. March 3, 2009 HSC Meeting minutes were approved.

4. Treasurer’s Report

• Holly reviewed the Treasurer report.  Escrip has brought in $350 for this month.  See’s candy did better than expected and made $3681, but $290 is still owed at this time.
• HSC Board plans to reviewed budget line by line and see what monies may actually be left for this school year and what may be available for the upcoming school year.  A preliminary budget for 2009- 2010 will be discussed at the June 09 meeting.
• Enrichment donated $500.00 to the scholarship/ field trip fund.  Thank you!
• 2008 Sixth Grade graduation- a bill was received from Woodworm party store for $129.00 for the balloon arch.  This leaves $220 for this years sixth grade graduation.
• Line 13 incentive monies has only $11.00 left.  There is a need for popsicles for sports day and tops ceremony.
• Fourth through Sixth grade student planners have been ordered and the cost was less than $750.00.  Ms. Cedarblade will get HSC the amount.

Action:  Motion was made to move $150.00 from line item #44 (Discretionary fund) to line item #13 (incentive fund).  Motion was seconded.  Motion approved.  Line item will have $161.00 in funds to cover the remainder of the school year incentive fund needs.

5. Old Business/ Reports

         A. Fundraising Committee Report

• See’s Candy made $3681 this year.
• Cook Book. It has been ordered at 100, which costs $4.00 per cook book.  71 cook books have been ordered.  They will also be for sale at the Spaghetti Feed.
• Spaghetti Dinner- April 25, 2009 the Padres Hall 4-7pm.  $7.00/ $5.00 adults/ kids.  Volunteers needed.
• Pizza Night- Kelly reported that the last pizza night made $200.  The next pizza nights are set for 4/30/09 and 5/28/09.  Discussion was held about other restaurant nights that could be held also.

         B. Technology Committee Report

• Bill Bunner reported on the technology committee (Mr. Bunner, Ms. Heybor, Ms. Parker, and Ms. Arola).
• There will only be two techs for the entire PVUSD for tech support and maintenance.
• A cooling system has been installed in the computer lab to keep the servers at a consistent temperature.  This was a three year project and the district funded this.
• Library Lab is open with previously funded HSC computers, which are now 8- 10 years old.  District will no longer maintain these computers. Students can complete their AR tests on these computers.
• This tech position is a critical position as it is the first line of defense to maintain the computer labs  It is a 10% position which costs $9,800 per year.
• Tech grants are being worked on by Kathleen Robinson also.
• Discussion of what the tech fund was actually combined to do: support position versus hardware/software/maintenance.
• Mr. Bunner reviewed what they will be spending tech funds for this year (based on a budget of $5444.00): $325.00 for Neo2; $900 Printer Cartridges; $250 portable hard drive; $2400 digital camera and portable hand held scopes; and $500 office printer.  $1069 would be left over.  Possible other purchases would be for Success Maker licenses; software; replacing old imacs/ewares, and head sets.  Unfortunately the tech fund only has $4329 in it at this time, so this budget may have to be revamped.
• Discussion of possible targeted fundraisers for the Tech Support Position.

            C. Library Donation Letter

• Kathy reviewed the donation letter.  $1050.00 has already been received!

6. New Business/ Reports

            A.  Designation of Nominating Committee for May HSC Board Election

• Committee members are Jennifer Wiley, Kelly Mennie, and Sunny Nunez.  They will also check with Kathy in regards to a possible staff advisor.

               B. Discussion held of 2009 -2010 HSC Budget in relation to the PVUSD budget.

               C. Fundraising opportunity.

• Carissa Medina reported about the Human Race as a potential fund raiser.  Bradley School is enrolled and the HSC paid the $25.00 registration fee.  Mrs. Nelson is also assisting in this fundraiser.  Bradley will receive 75% of the pledges.  If there is over $10,000 in pledges, then 85% of the pledges are given back!
• DVD- Discussed the possibilities of having a DVD made of the performances and then selling the DVD’s to parents as a fundraiser.  Mrs. Nelson’s husband would be willing to tape the shows. 

7. Announcements:

Kathy reported on the new guidelines for Financial Aide for enrichment and field trips. 

8. Meeting adjourned at 7:56pm.

Minutes completed by Lisa Dove, Bradley HSC Secretary.

Minutes approved on  5/5/09.